Event Safety and Bookings
This page is for event organisation for University of Sussex staff, students, visitors or members of the public on University grounds.
The following types of event require approval
- Outdoor events
- Large events within School and Divisional areas (more than 100 attendees)
- Overnight events within buildings on the Falmer Campus
- Events with the potential to cause disruption to University activities
Members of Staff
Staff wishing to hold an event on campus should complete the event management plan below.
HS F033 University of Sussex Event Management & Planning [DOCX]
This should be submitted to the Sussex Estates and Facilities Service Centre two weeks prior to the event to enable sufficient time to provide any support required. You can contact the Service Centre at: ServiceCentre@sef.fm.
Final approval for events comes from the University of Sussex Estates, Facilities Management and Commercial Services Division.
Student Union Events
Students, clubs or societies wishing to host events on campus should contact events@sussexstudent.com.
Events arranged via the Students Union must be submitted to Sussex Estates and Facilities Service Centre at least two weeks prior to the event to enable sufficient time to provide any support required.
Final approval for events comes from the University of Sussex Estates, Facilities Management and Commercial Services Division.
External groups
External groups interested in holding an event on our Falmer Campus should contact Helen Power-Hosking (Head of Commercial Services) at H.Power-Hosking@sussex.ac.uk.
Sussex Estates & Facilities (SEF) Support for Events
As part of your event you may identify the need for additional cleaning, grounds support or porter assistance. There is a great number of services you can book through SEF to support your event. In the first instance, please discuss your requirement with the Service Centre who will be able to provide you with an up-to-date list of services and costs.
External Speakers
Please see the external speakers procedures and free speech code of practice.
Catering
To arrange catering for an event please contact our on campus caterers at spacewithus@sussex.ac.uk.