Advice for staff.
If you are a student, please visit the OneDrive page.
It's time to begin moving from the old Home Share (N Drive) and Group Share (G Drive) folders to Box. Some advantages of this are:
Begin using the cloud today by following these 4 steps:
You should install Box Drive on your work computer and any other devices you use for work.
Once you have installed these two applications, you will see Box as a folder on your computer. Move all your files to these folders so they’re securely backed up.
Find out how to install the Box client.
If your team works from a shared G Drive, you should create a replacement folder in Box and set everyone in your team to be a Co-owner. Begin copying folders from the G Drive to this new folder in Box, and add "moved to Box" to the name of the old folder in the G Drive.
Once your files are in Box, you should stop sending emails with file attachments. Links to cloud storage are more secure, and you can both edit the same file (if you give the recipients the ability to edit). This is the end of different versions of files floating around, causing confusion and frustration.
You should understand how to set the right level of access for collaborators on your files and folders. You should know:
Staff can use Microsoft Teams to chat, collaborate and make the most of cloud-first technologies.
The University's traditional on-prem file storage provides the Home Share (N Drive), Group Share (G Drive) and T Drive systems.
Find out more on the file storage page.
Updated on 27 April 2021