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For staff

Useful forms are available to download at:

• The Academic Quality and Partnerships Office
• The Procurement Office
• Human Resources

Staff Wellbeing: Where to go for help and support

If you need support in relation to your job, your first port of call might be your line manager. You might also want to refer to any of the following online resources for advice and links to support:

• Report + Support is a tool for staff, students and even visitors to our campus and can be used to:
  - find information about and get access to University and specialist support services 
  - have an advisor talk you through options for support or further action
  - make the University aware of an experience you have had, anonymously if you choose
  *NOTE: We can act on anonymous reports only rarely. See FAQs for more information.

• ESW's internal Equality, Diversity and Inclusion (EDI) web pages have information and links to helpful resources, such as union websites, the Chaplaincy & Meeting House, Human Resources for the School, and reporting lines for the reporting of bullying or harrassment at work - directed at you or that you have witnessed.

• ESW's internal bullying and harrassment web page has helpful advice and relevant links for accessing support.
  
  
• BAME staff might also be interested in our Race Equality web page and what the School of Education and Social Work is providing by way of opportunities to discuss and reflect on individual and collective experiences of inequality and racism and ways to decolonise the curriculum.
  
  
• Human Resources have a wealth of advice on the Staff Wellbeing Hub, including advice on mental, physical and financial wellbeing, and also managers' responsibilities regarding supporting their staff.
  
  
• Spectrum.Life (use code BeWell) runs the University's Employee Assistance Programme (EAP). Their helpline is available 24hrs 365 days of the year. As well as a confidential counselling helpline offering up to eight structured counselling sessions, they offer a medical helpline, legal support and help with day-to-day issues such as career coaching, consumer advice or relationship mediation.
  
  
• The Organisational Development department has a web page for Mentoring which is a University scheme whereby mentees are matched with suitable mentors from across the University - usually from a different School or division and who is slightly ahead of the mentee in their career- to aid them in their professional development. You can engage with the scheme by requesting to be a mentor or a mentee. 
  

School of Education and Social Work Strategic Plan 2019-25

ESW Strategic Plan 2019-25

Workload Planning Guidance *faculty only

ESW Workload Guidance for 2023/24 academic year

Health & Safety

• SCHOOL POLICY - Health & Safety (2021)
• Health & Safety Committee Terms of Reference: Feb 2022
• Health & Safety Responsibilities: 2021
• General Risk Assessment template: 2021
• Risk Assessment Guidance
• Display Screen Equipment
• ESW Firewardens - to be updated

For all other information related to health and safety at Sussex, visit the University's Health & Safety web pages where you can:

• access information relevant to your work activities 
• request health and safety training 
• report incidents, accidents, near misses or dangerous occurrences.

Information reported can be accessed by the School's Safety Coordinator as well as members of the University's Health & Safety team. This system does not replace the service offered by the SEF Service Centre (servicecentre@mitie.com), which should be used to report issues with facilities within Schools/buildings and around campus. 

University Policies

• Fieldwork Safety

Risk Assessment

Look under 'R' for risk assessments on the University's Health and Safety A-Z web page for risk assessment forms, strategies, ratings and training course information.

Human Resources

For recruitment operations: 

Email: recruitmentadministration@sussex.ac.uk

Tel: 01273 873743

For HR related advice or support on strategic and organisational objectives:

Assistant HR Business Partner in the first instance: Katie Groves
HR Business Partner: Sarah-Jane Pocock
Employee Relations Partner: Ben Spencer

For Organisational Development advice and guidance:

OD Consultant: Katie Bradbury

For payroll queries:

Email: Payroll.SocialSciences@sussex.ac.uk

Tel: 01273 877505

University & School Policies

• Absence Management Process: Tiers 2 and 5
• Attendance and Engagement Monitoring Process: 2022-23
• Remote Meeting Safety Guidelines
• SCHOOL POLICY - Conference Attendance Fund: April 2022
• SCHOOL POLICY - Environmental
• SCHOOL POLICY - Externally Funded Visiting Postdocs: March 2022
• SCHOOL POLICY - Health & Safety (2021)
• SCHOOL POLICY - Research Study Leave
• SCHOOL POLICY - Scholarship Study Leave Policy & Form
• SCHOOL POLICY - School and Department Budget Allocation
• SCHOOL POLICY - Space Allocation
• SCHOOL POLICY - Staff Development
• SCHOOL POLICY - Visiting Research Fellowships
• ESW Visiting Associate Researcher Appointment Criteria
• SCHOOL POLICY - Visiting Students
  
  
  
• UNIVERSITY POLICY - data protection
• UNIVERSITY POLICY - information security
  
  
  
• QAA Framework for HE Qualifications
• Copyright Guidance

FORMS: General 

• Invoice Request Template
• FORMS - overtime
• FORMS - Research Study Leave
• FORMS - Scholarship Study Leave Policy & Form
• FORMS - misconduct letter template
  
• FORMS - sickness certificate
• FORMS - peer observation of teaching policy and documentation
• FORMS - academic staff appraisal 2018/19
• FORMS - staff development claim form

VISITORS

• FORMS - honorary titles
• FORMS - request to award or extend an honorary or visitor title

FORMS: Financial

• Purchase Order Request
• Invoice Request Template
• New Customer Account Request

Claiming Expenses
For the latest expense claim forms, go to Payments Management - Forms (A-Z) (Travel and Working Away From Base, Hospitality and Out of Pocket Expenses)

FORMS: Courses/Modules

For the latest forms regarding course transfers/withdrawals, new module requests, module changes and pathways and electives, visit the Academic Quality and Partnerships (AQP) web pages. Specifically

• New course/pathway approvals, course withdrawal/suspension and course title changes
• Curriculum development

FORMS: Travel

• FORMS - travel abroad insurance [PDF 76.53KB]
• FORMS - overseas travel risk assessment [DOC 104.50KB]

FORMS: Student related

• FORMS - request for variation of submission deadline
• FORMS - supervisor / student meeting
• FORMS - student request for a variation of study to a postgraduate taught course
• A short guide to Student Attendance Monitoring

Sussex templates

Powerpoint templates

Letterheads & business cards

If you would like design help/support in using the above templates, contact the Communications Officer, Heather Stanley: h.stanley@sussex.ac.uk

ESW Events Calendar

Click on the relevant month to expand and view significant School meetings, events and committees.

See also the ESW Committee Timetable: 2024/25 [PDF 81.57KB] for the dates of committee meetings taking place across the academic year.

March 2025

DATE: 3rd-7th
Monday
Tuesday
Wednesday	10am-1pm: Combined BoS/SEC Meetings 2-3.30pm: Convenor Workshop for PGRs: Ethics with Dr David Orr - Seminar Room 18, Essex House 2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Centre
Thursday	10am-12.30pm: Course Leader Meeting
Friday

DATE: 10th-14th
Monday
Tuesday
Wednesday	10am-12pm: PGT Resit PAB (MA Early years, MA Ed, MAIED, MACY, PG Cert HE) 2-3.15pm: Convenor workshop: Preparing for your Viva with Professor Gillian Ruch - Room 231, Bramber House
Thursday	10am-12pm: PGT Resit PAB (MA Early years, MA Ed, MAIED, MACY, PG Cert HE)
Friday	10am-12pm: PGT Resit PAB (MA Early years, MA Ed, MAIED, MACY, PG Cert HE)

DATE: 17th-21st
Monday
Tuesday
Wednesday	10-11am: 'Overcoming Failure in Research proposals' *Details tba 2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Centre 2-4pm: Hold for 'Overcoming Failure in Research proposals'
Thursday	12-1pm: PGT award decisions published
Friday

DATE: 24th-28th
Tuesday
Wednesday
Thursday	11am-12.30pm: Innovate Project: Time for a re-set: New directions in adolescent safeguarding and beyond - via Zoom
Friday	1-2pm: School Student Experience Group

April 2025

DATE: 1st-4th
Tuesday
Wednesday	1-4pm: Hold for SocSci + IDS 3MT competition 2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Centre
Thursday	1.30-3.30pm: Workshop on Learning from Evaluation - Room 255, Bramber House
Friday

DATE: 7th-11th
Monday
Tuesday
Wednesday	10am-12.30pm: Save the date: Research AwayMorning
Thursday
Friday

DATE: 14th-18th
Monday
Tuesday
Wednesday	9am-4pm: 'Building Bids: Creating Collaborative Support for External Research Funding' *Details tba 2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Centre
Thursday
Friday

DATE: 21st-25th
Monday
Tuesday
Wednesday	3.30-5pm: School Student Experience Group
Thursday	10am-12pm: Impact & Engagement in the Social Sciences [In-person] - Room 233, Arts C
Friday	9.30am-4pm: CSWIR Workshop *Details tba

DATE: 28th-30th
Monday
Tuesday
Wednesday	2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Centre

May 2025

DATE: 5th-9th
Monday
Tuesday	10.30am-12pm: PAB - All courses (Virtual for TWD return dates)
Wednesday	10am-1pm: Combined BoS/SEC Meetings
Thursday
Friday

DATE: 12th-16th
Monday
Tuesday	1-3pm: Funding support drop in [in person] - Room 152, Essex House
Wednesday	2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Building
Thursday
Friday

DATE: 19th-23rd
Monday
Tuesday
Wednesday	11am-1pm: ESW PGR Committee meeting 3-4.30pm: Convenor workshop : writing for publication II - Room G35, Jubilee Building
Thursday	11am-1pm: ESW Research Commitee
Friday

DATE: 26th-30th
Monday
Tuesday	1-3pm: Funding support drop in [in person] - Room 152, Essex House
Wednesday	1-3.30pm: Course Leader Meeting 2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Building
Thursday
Friday