Privacy notice

Read about how we process personal data and find out about your rights.


Introduction

This notice outlines the University’s processing activities relating to the University’s Development & Alumni Relations Office and covers the following:

  • Overview
  • The basis for processing your personal data
  • Personal data we collect about you and how we use it
  • Disclosure of personal data
  • Retention of personal data
  • Your rights including access to your data
  • How to contact us

Overview

The University of Sussex is registered as a data controller with the Information Commissioner’s Office (ICO). Our registration reference is Z6428144.

You can refer to the University’s Data Protection Policy for more information about our commitment to processing personal data in a way that is compliant with data protection legislation. This includes the Data Protection Act 2018, the UK General Data Protection Regulation (‘UK GDPR’) (as implemented by the Data Protection Act 2018), and the EU General Data Protection Regulation 2016/679.

The Data Protection Officer for the University of Sussex is Alexandra Elliott, Head of Information Management and Compliance. If you have any queries concerning your personal data and how it is processed, you can contact the Data Protection Officer at dpo@sussex.ac.uk.

The University of Sussex Development & Alumni Relations Office (“we”) is committed to respecting any personal data you share with us, or that we get from other organisations, and keeping it safe. We aim to be clear and transparent when we collect your data and not do anything that you would not reasonably expect.

Reference to “information” in the remainder of this document means personal data.

Your information may be used to send you details of products or services that we offer that we have identified as likely to be of interest to you, but you will only be contacted according to the preferences you submit when providing your information. If you would like to change these preferences (for example opt out of receiving some communications or change channels used for contact) at any point, you can:

  • Use the link on the bottom of the last email you received from our Development & Alumni Relations team
  • Use Study/Sussex Direct to update your preferences if you are a current student
  • Contact us on +44 (0)1273 678258 or alumni@sussex.ac.uk

The basis for processing your information

We process your information in connection with our development and alumni relations activity largely on the basis that we have legitimate interests to fulfil our mission (to advance learning and knowledge by teaching and research to the benefit of the wider community) as set out in our Royal Charter. We carefully balance our legitimate interests against your data protection rights, and we use your information in ways that you would reasonably expect with a minimal privacy impact.

The legitimate interests of the University are to:

  • Preserve and promote relationships with former students (“alumni”), supporters and friends of a leading teaching and research university with the purpose of serving an increasingly global society
  • Reach our goal of nurturing life-long mutually beneficial relationships between the University and our alumni, supporters and friends
  • Fulfil our responsibility, as a charity and as required under 10(8) of our Royal Charter, to fundraise from philanthropic individuals and organisations, while making judicious use of the University’s limited fundraising resources
  • Elicit non-financial support, such as careers advice to students and help with student recruitment
  • Advertise and promote alumni and supporter events and reunions
  • Distribute University mailings, e.g. magazines, alumni newsletters, annual reports, and message forwarding (without unlawfully disclosing your information)
  • Promote benefits and services available to alumni from the University or selected third parties

This policy was last updated in March 2024.


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