Transcripts and Archives Officer Ref 21894

Division: Student Experience
Hours: Full time - 36.5 hours per week. Requests for flexible working options will be considered (subject to business need)
Location: Brighton, United Kingdom
Contract: Permanent
Reference: 21894
Salary: starting at £24,533 to £27,979 per annum, pro rata if part time
Placed on: 13 October 2023
Closing date: 06 November 2023. Applications must be received by midnight of the closing date.
Expected Interview date: To be confirmed
Expected start date: To be confirmed 

Job description

About the role

The Division for the Student Experience is seeking to appoint a Transcripts and Archives Officer who will provide official documentation to current students and alumni as well as liaising with external stakeholders related to the verification of certifications awarded by the University. They will also maintain our archives in line with the University’s data retention policy. The successful candidates will have considerable contact with students, academic faculty and professional service staff, and will be required to possess good organisational, communication and IT skills.

About you

You will be a highly organised and efficient team player, that is able to work on a range of different tasks with at times conflicting deadlines. You will have good communication skills and the ability to explain processes and policies to colleagues and students.

About our Division

Our Student Experience is all about our Students. We work diligently to ensure that all our students are supported and have positive meaningful experiences in our University. We are led by our Student Experience Director and her Leadership team. Our services focus on Academic Quality, Student Data & Records, Careers & Entrepreneurship, Advice & Guidance, Complaints & Conduct, and Student Wellbeing. We work collaboratively with our Schools and Divisions to ensure our students have environment that will further enhances their potential and equip them to pursue their goals and aspirations.

Why work here…

Our University is situated just off of the A27, next to the beautiful South Downs where you will enjoy everything that our 150-acre campus has to offer. We are easily accessible by public transport; a 5-minute walk from the train station and bus stops within the campus. We have dedicated cycling paths and encourage our staff to cycle to work with our offering of a cycle to work scheme. 

Sussex is a renowned, research-led International University and this is only possible because of the people that work here. Whether you are Faculty, Student, or a member of a Professional Services Team, it’s our people that make us great and we want you to be part of that.

The benefits that you will receive from day one:

  • Generous pension scheme.
  • Life insurance of up to 3 times your annual salary for any pension-enrolled employees.
  • Purchase additional Annual Leave though our Scheme for a great home and work life balance
  • Discounts of public transport, Cycle to work Scheme, and special rates in hotels in Brighton and the Sussex region.
  •  Discounts on high-street shops through our Rewards partner, along with a Cash back Health Plan.
  • Considerable discount on our on-site Gym Facilities because we care about our employees’ Health and Wellbeing.

Please contact Richie Fletcher, Student Records Manager R.D.Fletcher@sussex.ac.uk  for informal enquiries

The University of Sussex values the diversity of its staff and students and we welcome applicants from all backgrounds.

You can find out more about our values and our EDI Strategy,  Inclusive Sussex, on our webpages.

Download job description and person specification Ref 21894 [PDF 204.94KB]

The University requires that work undertaken for the University is performed from the UK. 

How to apply

Download our professional services application form and Personal Details and Equal Opportunities Form and fill in all sections.

You must email your completed application, and personal details and equal opportunities form, to jobapps@sussex.ac.uk

You should attach your application form and all documents to the email in PDF format (we are unable to accept applications as google.docs or .pages) and use the format job reference number / job title / your name in the subject line.

You can also send your application by post to Human Resources Division, Sussex House, University of Sussex, Falmer, Brighton, BN1 9RH.

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