Examinations and Assessment
See sub-pages 'Resit and Sit Information' and 'Transfers' for information on assessment, submissions and re-sits, as well as documents that support and inform your studies and module marks.
If you have any queries, please contact ESW;s Curriculum & Assessment Officer [eswcao@sussex.ac.uk] and/or visit our Virtual Reception.
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E-submission Error Process
This procedure allows for an e-submission file to be replaced after the deadline has passed, where an individual student makes a user error in the e-submission process. It can only be used for assessments with a submission mode with a late submission period, e.g. an essay.
It cannot be used for exam modes or submission modes without a late submission period, where an academic misconduct concern has been raised (Notice of Advice issued) or where the marks and feedback have already been published. Where there is a serious IT outage, the university will extend deadlines for all students.
The process is intended to:
- Provide an opportunity to replace a file where an error has been made, for example, an earlier version of the assessment has been submitted, or where a file has been submitted to the wrong submission point.
- Provide a consistent approach across all schools, transparency and equity for students
- Provide a proportionate outcome where it is possible to do so without compromising academic standards
- Reduce the number of resits given as a result of e-submission errors
It remains your responsibility to submit your assessment in the required format to the correct submission location by the published deadline. Please use the Turnitin Checker site for future assessments to avoid errors.
The following criteria for accepting a replacement file and associated penalties apply:
(i) Replacement file during the late submission period:
- To ensure consistency, all replacement files will be accepted for a first error in the current academic year (i.e. we will accept one replacement file per student per academic year) and will replace the original submission
- For a subsequent error, the Director of Teaching and Learning (DTL) will normally refuse to accept a replacement file, except where students are registered with Disability Advice.
- The standard late submission penalty will apply in all cases where a replacement file has been accepted (you may use the Exceptional Circumstances process to apply to have the penalty removed in the usual way)
(ii) Replacement file after the end of the late submission period:
- The DTL will normally refuse to accept a replacement file. However, a replacement may be accepted providing marks and feedback have not been published, subject to any other constraints such as the availability of the marker or the timing of the Progression and Award Board)
- If the file is accepted the mark for the assessment will be capped at the pass threshold (you may use the Exceptional Circumstances process to apply to have the mark uncapped, but will need to alert the school and ask for your mark to be uncapped once your Exceptional Circumstances claim has been accepted as the system will not do this automatically. Your school will need to verify that your Exceptional Circumstances claim has been accepted).
- Replacement files may be accepted up to an hour after the late deadline for students who are registered with Disability Advice, but the file must have a ‘last edited’ timestamp
To apply to replace an e-submission file:
- Complete the online form stating what has changed from the original submission (this will help the marker if the original assessment has already been marked).
- Email your replacement file to eswcao@sussex.ac.uk. Do not email your replacement file to an individual tutor.
- Penalties will apply according to when the file was last edited (as recorded in the file timestamp), rather than when it was sent.
DO NOT MAKE ANY EDITS TO YOUR FILE BEFORE SENDING IT AND ENSURE AUTOSAVE IS TURNED OFF (DISABLED) or your assessment may incur a late penalty or capped mark.