School of Global Studies

Uploading articles to Elements

Global Studies research pages

This page outlines the various ways in which we offer help with uploading your publications and ensuring they comply with Open Access. It also includes additional information on Elements if you would like to manage your own publications uploads. A reminder email with this information will be sent round every month. For any questions, please contact Sharon Krummel who manages this.

New system - Elements

You will probably have heard and seen that a new system has been introduced to the University of Sussex website, replacing Sussex Research Online (SRO) as the University’s publication management system. Information previously added to SRO has been migrated over to Elements, and SRO remains the background institutional repository, but Elements is now the system to use in order to deposit and manage your publications.* Please don’t use SRO any longer.

If you have any recent publications, please ensure that they are uploaded to Elements. Some brief instructions are laid out below and there is also information, including a general introduction and a section of Frequently Asked Questions (FAQs), at https://www.sussex.ac.uk/library/research-outputs/elements.

Information on uploading your own publications (this is much easier with Elements than previously with SRO)

You can either:

OR

  • Ask us to upload your publication: email the accepted version of your publication and its date of acceptance to globalsro@sussex.ac.uk (see below for further details needed).

Additional information

Missing or wrongly listed publications on your profile

You may find that some of your publications are missing from your new staff profile, even if they were previously uploaded to SRO. If that is the case it is likely that they are listed among the publications that are ‘pending’ on your Elements homepage. To check this, from your homepage at https://elements.sussex.ac.uk/, click on the button that says ‘Claim publications’; there you will see a list of outputs that the system has linked to your name. In each case you can click on the green tick-mark next to the title to claim it, or on the red cross to reject it (sometimes an article might be wrongly listed as yours when it is by somebody else with a similar name).

Conversely, there may be publications on your publications list which were not authored by you. In this case, if you go to your publications list from your Elements homepage, there will be an option to click on a red cross next to the wrongly listed item. If you click on this it will be removed from your publications list.

Adding a new publication to Elements

From your Elements homepage athttps://elements.sussex.ac.uk/, either click on the large red button saying “Accepted for Publication?” at the top right-hand corner of the screen, or on “+add” under the “My summary” section. You will then be taken through a series of steps where you are asked what kind of publication it is, its title and so on, and invited to upload the accepted version of your publication. There is an option to search for the title or DOI** which may enable you to save time by claiming the publication rather than filling in all the details.

Having done this, do not forget to click on the ‘save’ button.

Open Access requirements remain the same:

The guidance for uploading publications remains the same as when SRO was the system in use:
All journal articles, as well as conference proceedings with an ISSN, which were accepted after 1st April 2016 must be uploaded within 3 months of acceptance to comply with the Open Access policy of the next REF (see link to the policy below).

Books, edited collections, and book chapters should also have records created but there is not the same time limit. In these cases there is also no need to upload the accepted manuscripts.

Publications data will be fed from your Elements homepage through to your staff web profiles and other internal reporting mechanisms. 

The details needed to upload your publication are as follows:

  • Date of acceptance (essential); and date of online and print publication (if available).
  • Accepted manuscript (essential). This will be a Word version or PDF of the pre-proof accepted version of the article - the version after changes following peer-review have been made, but before any work is done by the publisher on layout and copyediting.
  • Full bibliographic details including the DOI** for journal articles (if available).
  • If your article was a result of external research funding (awarded to University of Sussex) and this is acknowledged in the article, please also include the Sussex project name and funder code if at all possible

We look forward to hearing from you.  Do let us know if you have any queries and we can help -contact globalsro@sussex.ac.uk.

You can also reach the Elements team at elements@sussex.ac.uk.

* The publications archive accessed via Elements, like Sussex Research Online previously, is a publicly accessible digital archive containing bibliographic details on all the University’s research outputs, together with full text, either voluntarily, or where this is required to comply with open access requirements.  Currently around 13% of records contain full text.  This archive allows colleagues externally and internally, prospective students, and the general public to see at a glance what we are publishing at Sussex

**DOI - A DOI (digital object identifier) is a permanent identifier given to a Web file or other Internet document so that if its Internet address changes, users will be redirected to its new address.  This is unique and specific to your article or publication.

Global Studies Open Access Policy can be found listed under School Policies: http://www.sussex.ac.uk/library/research/openaccess/ref

Image from CHAINS research project