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In recent months, the Information Management team have been handling an increased number of queries regarding the use of online survey and mailing list platforms.

This is in line with changing ways of working across the University, the development of new methods of gathering data, and engaging with colleagues and stakeholders.

Surveys can be a great way to canvas opinions and preferences, and mailing lists help us to easily keep in touch with colleagues and others.

To assist with the process of identifying a suitable provider for your survey or mailing list, the team have produced some guidance around the use of survey and mailing list platforms.

This contains details of recommended platforms (e.g. Canvas; Qualtrics), the assessment needed before personal data is uploaded to third party platforms (e.g. Google Forms); and steps to ensure correct data handling.

These measures are important so we can stay compliant with data protection legislation.

Any questions about this new guidance should be directed to the Information Management team.