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Staff involved in preparing teaching materials are being reminded to declare any published content they photocopy over the next fortnight. 

The exercise, which began on 14 January, is to help the Copyright Licensing Agency pay royalties to authors and publishers. It is not an audit or a compliance check. 

Yellow collection boxes are in place next to photocopiers across the University’s campus for the data collection exercise, which runs through to 22 February.

If you photocopy from books, journals, magazines or any other printed resource that includes copyrighted content before 22 February, please take a few moments to read the red instruction poster located by relevant copiers. 

You will be required to copy the identifying page, usually the ISBN/title page, complete and affix a CLA data label and place in the box. 

The University of Sussex holds a license from the CLA that permits academic copying/printing and scanning from copyright sources, typically excerpts from published books, journals, periodicals and electronic resources. 

The licence fee paid by Sussex is held by the CLA until they have reliable data on copying, or re-use, which enables appropriate payments to be made to the rights holders. This exercise gives them that data. 

If you have any questions, contact Alex Elliott, Head of Information Management and Compliance.