Referencing and academic integrity
This section covers nine different referencing styles:
APA | Chicago | Harvard | MHRA | MLA | Numerical | OSCOLA | RSC | Vancouver
While we want everyone at Sussex to be independent thinkers, there are some academic conventions that we need you to follow! These are the features of referencing and citation, and also the rules of academic integrity. Many students worry about referencing and how to get it right, as well as making sure that they are not unintentionally cheating. This section on Skills Hub is here to help you follow the guidance correctly, and you can come back again and again whenever you have another assessment to write.
Using Generative AI in assessments
We have added a new page on Skills Hub with guidance on using generative AI in your assessments. Learn how generative AI works and the issues with using it in assessments; discover what Sussex regulations do and don’t allow; and develop your AI literacy so that you can work with academic integrity. Find out more about using generative AI in your assessments
What do you want to learn about?
It will be helpful for you to work through this page on Referencing and academic integrity in its entirety. However, if you want to know what is a priority for you, consider the questions below:
- Could you explain to other students why you should reference your work?
If not, look at the Why do I need to reference section to see why you should. - Do you know the different ways that you can use another thinker’s ideas in your writing?
If not, read How do I reference quotes and ideas? for various methods. - Do you know what information you need to include in a reference?
If not, take a look at What information should I include in a reference? - Are you up-to-date with the rules for your school’s preferred referencing style?
If not, keep checking the Referencing Styles section as changes are occasionally made. Why not bookmark the page you need so you can easily come back to it. - Do you know what plagiarism is, why it is wrong and how to avoid it?
If not, visit the Plagiarism section to learn more. It’s important! - Can you name other forms of academic misconduct, or cheating?
If not, check the information on Collusion, Exam misconduct, Personation and Fabrication of results. Make sure you know what these forms of misconduct are and how to avoid them.
Why do I need to reference?
An academic textbook
Your assignments should result from your own hard work and they need to show academic integrity. That said, your work is not limited to just your views and opinions. Instead, it should be developed by thinking about ideas put forward by others.
Be honest about anyone else's ideas that you have used or mentioned in your work and acknowledge these sources clearly. This practice is referred to as citing or referencing and it is crucial to maintaining academic integrity.
Whenever you directly copy the words of another author (quoting) or put their ideas into your own words (paraphrasing) you must acknowledge that you have done so.
This practice helps to:
- substantiate the knowledge and theories that you present in your work
- show that you have researched your material, and that the ideas you present have been considered in light of documented material on the subject
- demonstrate that you have read a range of sources
- allow your readers to identify and retrieve your sources for their own use
- avoid plagiarism.
How do I reference quotes and ideas?
If you are using someone else's words, the words must be indented or in quotation marks. These actions show that you are not claiming the work is your own. You must also provide a reference to show where the words came from, to help the reader find the source. See Direct quotes for more information.
If you are using your own words to describe someone else's ideas, you still need to give a reference to their work. See Paraphrased ideas for more information.
Common knowledge
You do not need to quote information which is common knowledge e.g. Everest is the highest mountain in the world. It can seem hard to judge which information is common knowledge. If you are unsure, it may be best to provide a reference. You could try checking in an encyclopaedia in the library (not Wikipedia); information which is common knowledge will usually not be referenced in the library's encyclopaedia.
Go to the English Language for Academic Study Canvas site for more information about academic English, referencing and paraphrasing, and combining sources.
What information should I include in a reference?
The ideas you reference may come from books, journal articles, newspaper reports, web pages, videos, lecture notes, module teaching materials or any other source. You need to include certain details about these sources in your work so that your reader can find the original material easily.
There are several different referencing styles used at Sussex. Although most of them require you to include the same information, they ask you to present that information in different ways. Whichever referencing style you use, when making notes you should record the page numbers for each idea or quote. You should also note down the following information for each text:
What is the difference between a reference and a citation?
A citation is a 'link' in the text, whether a number or author and date, that connects the data/information/ideas being discussed with the more detailed information in the reference list or bibliography.
The reference list or bibliography provides the full details of the source cited. It enables the reader to further investigate ideas or validate the writer's comments.
- Here is an example of a citation using the Harvard referencing system:
- Here is an example of a reference using the Harvard referencing system:
What is the difference between a reference list and a bibliography?
Any sources you cite within your text should also be included in the reference list or bibliography at the end of your work.
Check with your tutor whether they would like you to submit a reference list, which only includes texts you have cited, or a bibliography, which includes all the relevant books you have read.
You can download this list as a Word document or PDF to print out or to save for future use.
(Important: The PDF will open in this window so remember to click on the browsers back button to return to the Skills Hub).
Referencing styles
There are several different referencing styles used in academic study. Although most styles require you to include the same information, depending on the style you have to present that information in different ways.
Schools and departments at Sussex use different referencing systems. If you are unsure which referencing style you are required to use it is best to speak with your School office or consult your module handbook.
Find guidance for the most commonly used reference styles at Sussex below. Click on the individual styles to learn more.
APA | Chicago | Harvard | MHRA | MLA | Numerical | OSCOLA | RSC | Vancouver
Reference Management Tools
Reference management software and web-based tools allow you to:
- collect, store, organise and format references
- create bibliographies and in-text citations
- cite as you write in Word and other word-processing software
- annotate, store and share PDFs.
These tools are particularly useful when writing a dissertation or long assignment in which you cite the work of others.
As always, we recommend you pay attention to academic integrity and ensure you avoid plagiarism (see below).
The Library at Sussex provides detailed guides for the most popular tools:
- EndNote (including EndNote Basic)
- Zotero (including Juris-M and Zotero Bib)
You can also refer to a regularly updated Wikipedia guide to reference management software.
Academic Integrity
Academic integrity means not cheating. It is what good academic practice is based on. Just as you expect the experts and academics that you learn from to be honest in their work, the same is expected of you.
What is Academic Misconduct?
The full definitions of the various types of academic misconduct are published in the Examination and Assessment Regulations and there is more information on the Student Hub.
Sometimes students commit academic misconduct without fully understanding why they have done something wrong. To protect yourself from committing academic misconduct, you should understand what it is and learn some of the common mistakes students make.
Avoiding Academic Misconduct – Three ground rules:
- remember that all the work you submit has to be your own. If you refer to another person's work, you must acknowledge it properly
- if you are unsure whether what you are doing is correct, ask for help. Your tutor or Academic Advisor can help you with academic enquiries. Student Mentors, English Language for Academic Study (ELAS) and Royal Literary Fund (RLF) Writers in Residence also offer free assistance
- if you are suffering from difficult personal circumstances, don't keep it to yourself. You can receive confidential help from the Student Centre if you have been affected by mental or physical illness, or problems such as bereavement.
Academic Integrity Values
The University of Sussex has a set of Academic Integrity Values which all students are expected to follow. These values are:
HONESTY |
The work you produce for assessment is your own and where you have used others' work, this is clearly acknowledged by including references in your assessments. Your school will tell you which referencing system to use |
TRUST |
Your tutors and fellow students can trust you to be honest about the work you produce and submit for assessment |
FAIRNESS |
You agree that all students should be fairly treated and that you do not try to gain advantage by presenting work for assessment that is not your own |
RESPECT |
You treat other members of the academic community with respect: fellow students, your tutors and the administrative staff |
RESPONSIBILITY |
You take responsibility for your own learning and follow the University of Sussex Academic Integrity values and assessment regulations |
Plagiarism
Plagiarism is the act of presenting another person's work as if it were your own. The university uses software packages to detect plagiarism.
Plagiarism can happen accidentally if you have not referenced your work properly. If you have used a quote or idea from another source without referencing, it could look like you are trying to pretend you came up with the work yourself. Make sure you understand how to reference your work properly!
How to avoid plagiarism
Use these 10 tips below to help you to avoid plagiarism.
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Leave plenty of time!
Put assignment deadlines in your diary at the start of every term, and make sure you begin work well in advance. If you need to rush your written work at the last minute, it can be more tempting to copy out whole passages from texts, or make mistakes with correct referencing.
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Reference while making notes
When you are researching your topic, take down full details of your sources as you go along. If you're quoting verbatim (using a direct quote, word for word) or using diagrams, make a note of the page numbers too.
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Reference as you go
When you're writing your assignment, include the references as you go along. Remember to check your School's preferred referencing style.
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Check your references at the end
If you have used direct quotes, make sure you have used quotation marks. Make sure any long quotes are indented and have a citation. Double-check your references and bibliography.
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Use your own words
This helps you to engage more with the material. Don't worry that another author can 'say it better' than you: your tutors are interested in your ideas and opinions, and do not expect a perfect writing style.
Also, make sure you clearly distinguish your ideas from those of other writers. See Australian National University: Style and authorial voice
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Don’t reuse material
Unless specifically allowed in module or course documentation, the use of the same material in more than one assessment exercise will be subject to penalties. If there is substantial overlap or repetition in the subject matter of your assessments within a single module or across other modules, your mark will be adjusted so that you do not receive credit for using the same material twice.
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Use Turnitin
Try using the Turnitin Draft Check site, which will appear in your list of Canvas modules. You can check your draft assignments for any text matches.
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Avoid essay-writing services
It is illegal in the UK to use and/or provide contract cheating services.
Many companies claim to offer ‘custom-made' essays online, often advertising their services through Facebook and other social media. They may claim to be legitimate, safe, and even approved by universities. However, these companies run a very effective illegal scam. Often the essays they sell are stolen from other resources and are very easily identified by tutors and examiners. There have been cases of students being blackmailed by companies asking for more money and threatening to report them to their university.
Remember that your work at Sussex has to be your own, and examiners will be able to tell the difference.
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Proofread carefully
Allocate time to proofread your work and check for accurate referencing. You can ask someone to proofread your work, to check grammar and spelling mistakes, but this cannot be a student on the same module taking the same assessment. (Read our proof-reading guidance for the rules on proofreading at Sussex). You should never accept help from anyone in creating new content for your work. As a general rule, the person helping you should not change the meaning of what you have written.
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Get help for free
The University offers plenty of free Academic Skills Workshops and Support services to help you with your writing - including essay-writing workshops, student mentors, RLF Writers in Residence, English Language for Academic Study and Academic Advisors. If you need help with your writing, see one of them, or see your tutor. If someone offers to help you for money, you should ask yourself whether they really have your interests at heart.
Student stories
Read the three student stories below and think about how they could have avoided plagiarism:
1. Salila
pexels image by andrea-piacquadio and is licensed under CC BY-NC 2.0
Salila did lots of reading for her essay and took plenty of notes. However, she did not write down all the reference details and did not show where she had copied quotes directly. When she came to write her essay, she was not sure where her notes were from, or which were her own words. Although she tried her best to remember, her tutor has spotted that in some cases she has quoted word for word without using quotation marks, and that in some instances her referencing is very unclear. Her tutor has asked to speak to her about plagiarism.
2. Thomas
pexels image by laura-tancredi and is licensed under CC BY-NC 2.0
Thomas had two essays and a presentation due in the same week. Having completed the first essay and presentation, he was left with one day to do the second essay. He started work on it in the morning, but by 2pm he began to panic. He searched on the internet and found a website where he could download essays. He used an essay with a similar topic and made a few changes to try and make it look like his own work. His tutor noticed it was suspicious, and he has been told his work is under investigation for plagiarism.
3. Denise
pexels image by christina-morillo and is licensed under CC BY-NC 2.0
Denise took notes from different sources on the internet by copying and pasting. When it came to writing her essay, she took ideas from all the sources she had read. Finding it hard to put the ideas into her own words she often copied word for word but did not use quotation marks.
4. AJ
AJ had an exam on Monday afternoon and an essay due on Tuesday morning. AJ focussed their attention on preparing for the exam and did not leave enough time to do the reading and preparation to complete the essay. AJ had seen a poster at the bus-stop for a company, that for a fee, would write the essay for them. In desperation AJ made contact with the company and spoke to a friendly person who reassured them that they could help. AJ shared their personal details, the details of the essay and made a payment to the company. The essay was written by the external company and emailed to AJ who submitted it as their own work.
Collusion
Collusion means working on an assessment with someone else but claiming it as all your own work. Collusion can occur if you and your peers discuss an assessment you are doing in too much detail. The marker will notice something wrong when they come to mark your work, and they notice it is very similar to the work of others.
How to avoid collusion
Use these 4 tips below to help you to avoid collusion.
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Know what is expected of you
You should never work directly with other students on your module or anyone else when creating your work. This includes students from other universities. Even if your tutor has encouraged you to talk about your work together with other students, do not assume it is okay to write your work together.
If you are asked to do a joint assignment, this will be made very clear to you by your tutor and in your handbook. The assessment hand-in sheet looks different to a normal one. If you are unsure whether you are expected to work as a group, or what the boundaries are, be cautious and speak to your tutor first.
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Avoid discussing questions in detail
Do not discuss an assignment in detail with other students if you are working on the same question. Even if they do not work directly alongside you, they may come to the same conclusion following a conversation they had with you, and this could be classed as collusion.
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Be careful with your work
Do not lend your work to course-mates or leave it where they can access it. If you share a laptop or computer, it is your responsibility to make sure your work is protected - use a passcode so that others cannot access it. It is collusion to knowingly allow others to use your work. Even if you trust them, you could get a nasty surprise if it turns out they copied some of your ideas.
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Follow proof-reading guidance
It is OK to have someone proofread your work, to check grammar and spelling mistakes, but this cannot be a student on the same module taking the same assessment. (Read our proof-reading guidance for the rules on proofreading at Sussex). You should never accept help from anyone in creating new content for your work. As a general rule, the person helping you should not change the meaning of what you have written.
Exam misconduct
Exam misconduct includes any form of cheating in exams, whether you are taking your exams in an examination hall or remotely. Make sure you know what materials you are allowed to take into exams or use when completing your submission remotely. If you are allowed to use texts, this will be made very clear to you. Also, do not take your mobile phone or any other such device into an exam room.
Remember, just as in normal exam conditions, misconduct in exams taken remotely includes using material provided by someone else and sharing material or helping another student.
Personation
Academic misconduct can occur if you ask someone else to write an assignment for you, sit an examination (in-person or remotely) for you or pay for an essay online. This is known as Personation. Personation includes using software (unless explicitly permitted in the assessment guidance) to generate text or help you with your assessments. Personation can also occur if you use a proofreader so please follow the proof-reading guidance.
Fabrication of results
Fabrication of results is the act of making up or altering results for a practical project. It's better to hand in inconclusive results, or even none at all, than to try and make them up.
Breach of research ethics
Breach of research ethics includes failure to gain ethical approval; carrying out research without appropriate permission; breach of confidentiality or improper handling of privileged or private information on individuals gathered during data collection; coercion or bribery of project participants. Students conducting research with human participants, personal data (including that collected from social media and other sources), non-human animal subjects or research that may have a detrimental impact on the environment, must gain ethical approval before carrying out the research, this includes before contacting potential participants and/or advertising the study. Students are responsible for complying with the requirements set out as part of the approval process including consulting with their supervisor, in the submission of formal amendments for subsequent changes in their approved research.
Activity: Referencing
This activity will test your knowledge of correct referencing. There are three examples of student essays followed by 4 questions in each case. You need to decide which referencing features (e.g. citations, indented paragraphs, quotation marks, references) the students should use (there is a text only version below the activity):
Look at the original text below:
A sample of Beethoven, when played to laboratory mice for 15 minutes, had a calming effect. The mice exhibited lower blood pressure and resting heart rate than normal. Meanwhile, a group of mice exposed to music by the pop group Prodigy became highly agitated and exhibited higher blood pressure.
From: Hedgecoe, T. (2007) 'The Effect of Popular and Classical Music on Small Mammals', Journal of Music Studies, 6 (3), pp. 37-48.
Now look at this sample student A has writen.
Hedgecoe studied the effect of loud music on animals, and found that different kinds of music gave different responses. A sample of Beethoven, when played to laboratory mice for 15 minutes, had a calming effect. The mice exhibited lower blood pressure and resting heart rate than normal. Meanwhile, a group of mice exposed to music by the pop group Prodigy became highly agitated and exhibited higher blood pressure.
Now answer the four questions below (there is a text only version below the activity):
This is a properly referenced example of the above activity.
Hedgecoe studied the effect of loud music on animals, and found that different kinds of music gave different responses.
A sample of Beethoven, when played to laboratory mice for 15 minutes, had a calming effect. The mice exhibited lower blood pressure and resting heart rate than normal. Meanwhile, a group of mice exposed to music by the pop group Prodigy became highly agitated and exhibited higher blood pressure.
(Hedgecoe 2007, p.37)
Hedgecoe, T. (2007) 'The Effect of Popular and Classical Music on Small Mammals', Journal of Music Studies, 6 (3), pp. 37-48.
Note: Different referencing styles may require you to present your citation and references in a different fashion, but they all require you to include the same information. Find out more in What information should I include in a reference?
Activity: Plagiarism
This activity will test your knowledge of referencing and plagiarism. Read the text below and then read the four example extracts from students' essays and decide if the student has plagiarised or if they have referenced their work correctly (there is a text only version below the activity):
Martell, L (1994), Ecology and Society: An introduction, Ch. 2, pp.64, Cambridge, Polity Press
Note: Different referencing styles may require you to present your citation and references in a different fashion, but they all require you to include the same information. Find out more in What information should I include in a reference?